Your preparer needs a record of payments already made, not just the amount you intended to pay. A simple payment record can keep federal and state payments, and different tax years, from being mixed together.
Use one row per payment
Record the date paid, agency or state, tax year or period and amount. Mark whether a confirmation is attached. Keep each jurisdiction separate and flag any payment that was canceled, returned, changed or applied from an earlier year.
Support the record securely
Upload confirmations and other requested proof through Canopy. Do not put bank numbers, account numbers or full confirmation identifiers in a public website form. If you lack proof or are unsure how a payment was allocated, say so instead of treating your worksheet as an agency record.
Distinguish recordkeeping from advice
This sheet does not calculate estimated tax, set a deadline or confirm that the agency credited a payment. The preparer checks your records and facts. A payment to the firm is also different from a payment to a tax agency; record the actual tax payment here, not an office invoice.
Read the existing quarterly estimated-tax article for background. Use Pay Your Taxes for official agency-payment resources and verify the taxpayer, jurisdiction, period and payment purpose before proceeding.
Download the companion checklist
Download: Estimated-payment record worksheet (PDF). Fill it in digitally or print it, then upload any completed sheet and records through Canopy. The download supplements, rather than replaces, the current organizer or preparer request.
Frequently asked questions
What should I record for estimated payments already made?
List each payment separately with date, agency or state, tax year or period and amount. Upload supporting confirmations through Canopy and flag uncertain or changed payments.
Does this worksheet calculate what I should pay next?
No. It records payments already made. Ask the preparer to check your circumstances and any future payment question.
Questions about your next step?
Kalish & Associates, P.A. is a Maryland family CPA firm serving clients nationwide. Call (410) 654-5770, use the Canopy Client Portal for private documents, or contact the team to book a time with our team. Do not put tax documents, Social Security numbers or account numbers in the contact form or email.
General information only, not tax, legal or financial advice. Contact the team about your own situation.
Related resources: Client forms and checklists · More help · Client Portal.
Estimated-payment record worksheet